Vendor Packet
Thank you to the businesses and organizations who will be participating in Central Florida Earth Day!
The 15th annual Central Florida Earth Day is cancelled due to COVID-19. For more details on the situation, please go to the COVID-19 page.
COVID-19 CANCELLATION REFUND POLICY
Due to the cancellation, Central Florida Earth Day will refund the vendor fee of any participant who requests one. If you choose not to receive a refund now, your payment can be applied to Central Florida Veg Fest 2020 or Central Florida Earth Day 2021 at your option. If you are seeking a refund or have any questions, please contact Larry Rumbough at info@CFEarthDay.org or 321-331-1859 (call or text). Refunds will be issued on a rolling basis every Friday starting June 5 for those who make the request by each Friday at 5:00 p.m.
1. If you paid with a check that has already been negotiated, your 100% refund will be by check mailed to you.
2. If you paid with a check that has not yet been negotiated, we can (1) return your check or (2) destroy your check.
3. If you paid with PayPal, your refund will be issued through PayPal (minus Pay Pal’s nonrefundable processing fees which are 2.9% of your vendor fee + $0.30).
Due to the cancellation, Central Florida Earth Day will refund the vendor fee of any participant who requests one. If you choose not to receive a refund now, your payment can be applied to Central Florida Veg Fest 2020 or Central Florida Earth Day 2021 at your option. If you are seeking a refund or have any questions, please contact Larry Rumbough at info@CFEarthDay.org or 321-331-1859 (call or text). Refunds will be issued on a rolling basis every Friday starting June 5 for those who make the request by each Friday at 5:00 p.m.
1. If you paid with a check that has already been negotiated, your 100% refund will be by check mailed to you.
2. If you paid with a check that has not yet been negotiated, we can (1) return your check or (2) destroy your check.
3. If you paid with PayPal, your refund will be issued through PayPal (minus Pay Pal’s nonrefundable processing fees which are 2.9% of your vendor fee + $0.30).
REGISTRATION INSTRUCTIONS
If you are interested in being a sponsor or vendor at Central Florida Earth Day, please complete the online Vendor Packet. If you have any questions after reading the Vendor Packet, please call us. Please do not call until AFTER you have read the Vendor Packet. New vendors MUST contact us BEFORE registering!
IMPORTANT, PLEASE READ!:
*ALL potential food vendors must contact the food coordinator first.
*All OTHER vendors who participated in Central Florida Earth Day 2019 and/or Central Florida Veg Fest 2019 (ONLY!) may register without contacting the Earth Day team first.
*All potential vendors who did not participate in Earth Day 2019 or Veg Fest 2019 MUST CALL the appropriate point of contact BEFORE registering (including vendors who participated in Earth Days and Veg Fests in years prior to 2019):
For food, call Nikki Namdar at 407-212-2478.
For artists, call Jessi VanPelt at 407-925-7269.
For animal rescues, call Brittany Lizotte at 321-316-1461.
For kids, call Kristin Eaves at 813-765-9776.
For all others, call Larry Rumbough at 321-331-1859.
*Please call because we want to talk to you. An email is NOT sufficient.
DO NOT REGISTER UNLESS YOU HAVE READ AND FOLLOWED THE INSTRUCTIONS ABOVE! IF YOU DON'T, YOUR REGISTRATION WILL BE CANCELLED WITHOUT NOTICE!
If you are interested in being a sponsor or vendor at Central Florida Earth Day, please complete the online Vendor Packet. If you have any questions after reading the Vendor Packet, please call us. Please do not call until AFTER you have read the Vendor Packet. New vendors MUST contact us BEFORE registering!
IMPORTANT, PLEASE READ!:
*ALL potential food vendors must contact the food coordinator first.
*All OTHER vendors who participated in Central Florida Earth Day 2019 and/or Central Florida Veg Fest 2019 (ONLY!) may register without contacting the Earth Day team first.
*All potential vendors who did not participate in Earth Day 2019 or Veg Fest 2019 MUST CALL the appropriate point of contact BEFORE registering (including vendors who participated in Earth Days and Veg Fests in years prior to 2019):
For food, call Nikki Namdar at 407-212-2478.
For artists, call Jessi VanPelt at 407-925-7269.
For animal rescues, call Brittany Lizotte at 321-316-1461.
For kids, call Kristin Eaves at 813-765-9776.
For all others, call Larry Rumbough at 321-331-1859.
*Please call because we want to talk to you. An email is NOT sufficient.
DO NOT REGISTER UNLESS YOU HAVE READ AND FOLLOWED THE INSTRUCTIONS ABOVE! IF YOU DON'T, YOUR REGISTRATION WILL BE CANCELLED WITHOUT NOTICE!
Deadline for applications and payment is March 31, 2020. Please complete your application as soon as possible. You may register now and pay later (by March 31). Certain categories of vendors have closed and will close. Late applications may be accepted if space is available, but those vendors will not be listed in the Earth Day Info Guide printed in the Orlando Weekly on April 22, 2020.
Notes on Registering
1. We strongly suggest that you register for a tent space as shade for table spaces can not be guaranteed.
2. The massage table or chair rate is exclusively for licensed massage therapists (note that the rate is for each table or chair--more than one massage therapist may share a table or chair). A for profit entity that does massage as part of its regular business may include one massage table or chair at no additional cost if it signs up for a tent space.
3. Nonprofit rates are exclusively for registered nonprofit organizations. A for profit entity not selling anything at the event does not make it a nonprofit. Nonprofit vendors may not promote for profit entities without the express permission of event organizers.
4. Artists should contact the Artist Corner coordinator before registering. The Artist Corner is for individual, non-commercial artists and crafters.
5. Do not under any circumstances sign up as an animal rescue group unless you are actually an animal rescue group. No exceptions!
6. Please do not request access to electricity unless you really need it. There are limited locations where electricity is available.
2. The massage table or chair rate is exclusively for licensed massage therapists (note that the rate is for each table or chair--more than one massage therapist may share a table or chair). A for profit entity that does massage as part of its regular business may include one massage table or chair at no additional cost if it signs up for a tent space.
3. Nonprofit rates are exclusively for registered nonprofit organizations. A for profit entity not selling anything at the event does not make it a nonprofit. Nonprofit vendors may not promote for profit entities without the express permission of event organizers.
4. Artists should contact the Artist Corner coordinator before registering. The Artist Corner is for individual, non-commercial artists and crafters.
5. Do not under any circumstances sign up as an animal rescue group unless you are actually an animal rescue group. No exceptions!
6. Please do not request access to electricity unless you really need it. There are limited locations where electricity is available.
Sponsorship Levels
Earth Sponsor: $10,000.00
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Jungle Sponsor: $5,000.00
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Forest Sponsor: $2,500.00
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Garden Sponsor: $1,000.00
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Vendor Fees
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Restaurant or Food Vendor: $500.00
Vendor (for profit with space for tent): $400.00 Vendor (for profit with space for table): $350.00 Vendor (each massage table or chair): $200.00 Vendor (nonprofit with space for tent): $100.00 Vendor (nonprofit with space for table): $50.00 Vendor (artist with space for tent): $100.00 Vendor (artist with space for table): $50.00 Vendor (animal rescue group): free |
Payment Methods
Payments may be made by credit/debit card through www.paypal.com to payment@CFEarthDay.org or by check to Central Florida Earth Day * 12472 Lake Underhill Road, #227 * Orlando, FL 32828. If you have already registered, do NOT reregister.
Vendor Orientations
Vendor orientations at Lake Eola Park will happen on the following days and times (subject to change):
Thursday, April 2 at 5:00 p.m.
Monday, April 6 at 5:00 p.m.
Thursday, April 9 at 5:00 p.m.
Saturday, April 11 at 6:00 p.m.
Monday, April 13 at 5:00 p.m.
Thursday, April 16 at 5:00 p.m.
Saturday, April 18 at 4:00 p.m. & 6:00 p.m.
Sunday, April 19 at 2:00 p.m. & 6:00 p.m.
Monday, April 20 at 5:00 p.m.
Vendors, especially new ones, are strongly encouraged to attend a vendor orientation. Please meet at the front of Eola House (park office) at the end of Washington Street across from the children's playground.
Thursday, April 2 at 5:00 p.m.
Monday, April 6 at 5:00 p.m.
Thursday, April 9 at 5:00 p.m.
Saturday, April 11 at 6:00 p.m.
Monday, April 13 at 5:00 p.m.
Thursday, April 16 at 5:00 p.m.
Saturday, April 18 at 4:00 p.m. & 6:00 p.m.
Sunday, April 19 at 2:00 p.m. & 6:00 p.m.
Monday, April 20 at 5:00 p.m.
Vendors, especially new ones, are strongly encouraged to attend a vendor orientation. Please meet at the front of Eola House (park office) at the end of Washington Street across from the children's playground.
Here are vendor announcements #1 (coming April 10) and vendor announcements #2 (coming April 17). Here is the vendor information sheet. Here are the vendor assignments and event map (coming April 17). Please read the Lake Eola Park rules. Please see above for payment methods (if needed) and vendor orientations.
